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ADMINISTRATIVE ASSISTANT III - SES - 79001002
TALLAHASSEE FL 32301
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-88352478

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  Job posted:   Sun Apr 15, 2018
  Distance to work:   ? miles
       
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ADMINISTRATIVE ASSISTANT III - SES - 79001002
ADMINISTRATIVE ASSISTANT III - SES - 79001002

Date:Dec 20, 2017


Location:TALLAHASSEE, FL, US, 32399-1020



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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify website.




Requisition No: 26123


Agency: Business and Professional Regulations


Working Title: ADMINISTRATIVE ASSISTANT III - SES - 79001002


Position Number: 79001002


Salary: $1,326.98 to $1,646.04 Biweekly


Posting Closing Date: 04/17/2018


DIVISION OF ALCOHOLIC BEVERAGES & TOBACCOAdministrative Assistant III - SESSES Position Number: 79001002Hiring Salary Range: $1,326.98 to $1,646.04 Biweekly





**Open Competitive Announcement**





The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including: receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The Division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 328 personnel fulfilling the regulatory obligations of the Division throughout the state.





**Employees are normally hired at the minimum of the salary range. The salary amount will be determined in accordance with current pay policy as well as the needs of the Division.**Minimum Requirements:



+ Three (3) years of clerical, secretarial, or administrative work experience is required.


+ Must have strong working command of computer software applications, including the Microsoft Office suite (Word, Outlook, Excel, Power Point) and Adobe Acrobat Pro.






Preferred Qualifications:



+ Experience in providing high-level administrative support to program management or other executive office personnel.


+ Experience in managing high-volume phone call reception in a customer-oriented service operation.


+ Experience working in an environment that requires attention to and consideration of confidential or sensitive information and records.


+ Experience in record management and retention.


+ Demonstrated record of strong verbal and written communication skills.






***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***





Duties & Responsibilities:The Administrative Assistant III is a professional, selected exempt service (SES) position assigned to the Office of the Director of the Division of Alcoholic Beverages & Tobacco in Tallahassee, Florida. The position provides essential daily administrative duties and responsibilities for the Director, Deputy Director and division management.





The selected candidate will be required to perform the following job expectations:



+ Providing professional customer service to individuals contacting the division in person, by telephone, or through written correspondence.


+ Receiving, routing, and responding to telephone calls to the division main phone line or to division management phone lines.


+ Facilitating the receipt, review, and routing of incoming correspondence. Tracking correspondence review assignments routed to division staff. Drafting outgoing correspondence for review and action by division management. Reviewing records or reports which require action and recommending solutions or courses of action to division management.


+ Scheduling meetings and other appointments, coordinating conferences or meetings of staff and external stakeholders, and maintaining the calendars related to division management, leave and attendance of director's office personnel, meeting room reservations, long-term planning, and other calendars as assigned.


+ Greeting and welcoming visitors, identifying the reason or nature of business for the visit, and escorting visitors to appropriate staff or meeting locations as necessary.


+ Arranging travel schedules and reservations and facilitating authorization and reimbursement processes related to travel plans.


+ Filing, maintaining, retrieving, and reproducing documents, records, and reports.


+ Composing meeting notes, presentations, and other meeting materials for distribution to meeting participants or for retention in division records.


+ Compiling orders for the purchase of office supplies and dispensing supplies upon receipt to staff. Processing required forms and approvals for division purchases.


+ Preparing content, designing formats, and facilitating composition of division publications and reports. Maintaining the division phone directory and other lists or records for division reference as assigned.


+ Directing and/or coordinating special projects and research relating to the division and division stakeholders.


+ Managing the appropriate routing and retention of confidential or sensitive information pertaining to division investigations, personnel, or other division matters.


+ Assisting with the implementation of strategies to ensure the operation of an efficient and organized office. Analyzing operating practices and procedures to create or revise methods of operations within the division.


+ Representing the division or division management at departmental meetings and on departmental project teams as assigned.


+ Performing other duties as may be required or assigned.






Knowledge, Skills & Abilities:



+ Knowledge of administrative principles and practices.


+ Knowledge of office procedures and practices.


+ Knowledge of the methods of data collection.


+ Knowledge of the principles and techniques of effective communication.


+ Knowledge of computer software applications.


+ Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.


+ Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.


+ Ability to observe, receive, and obtain information needed from all relevant sources


+ Ability to prepare correspondence and administrative reports.


+ Ability to understand and apply applicable rules, regulations, policies and procedures.


+ Ability to utilize problem-solving techniques.


+ Ability to work independently.


+ Ability to plan, organize and coordinate work assignments.


+ Ability to communicate effectively verbally and in writing.


+ Ability to employ active listening skills.


+ Ability to establish and maintain constructive and cooperative working relationships with others.






Advertisement Contact: Pamela Hill Pacepam.pace@myfloridalicense.comor 850-717-1116


Applicants are required to apply through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.





he Florida Department of Business & Professional Regulation is committed


to increasing recruitment and hiring of individuals with disabilities and


improving employment outcomes.





Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.


SPECIAL REMINDERS:


Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:


If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.


We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.


The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.




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